Terms of Service

Last updated: 2026-05-06

This document is a plain-English summary of the engagement structure. The legally operative agreement between you and GovProcurementAI is the engagement letter signed at intake. Where this page and the engagement letter conflict, the engagement letter controls.

1. The service

GovProcurementAI is an AI-native procurement-response service. We provide managed proposal services to federal small-business primes (8(a), SDVOSB, HUBZone, WOSB, EDWOSB) and to SLED bidders. We are not a law firm and we do not provide legal advice.

2. Pricing structure

Engagements are governed by a written engagement letter that specifies a monthly retainer plus a win-share contingency on year-1 obligated value of awarded contracts. The win-share percentage and per-engagement cap are negotiated at intake.

In jurisdictions where contingent-fee arrangements on government-procurement consulting are restricted (including California, New York, Florida, and others), the engagement letter will use a flat success-fee structure with substantively equivalent economics.

3. CUI handling and scope

Our managed-service delivery team is operationally Bangladesh-based. Engagements that require direct handling of Controlled Unclassified Information (CUI) are not in scope for our managed service and are referred to a US-citizen partner firm. The CMMC readiness software product is available to customers regardless of CUI scope; the human service component is non-CUI only.

4. Sub-processors

We engage sub-processors to deliver the service. The current list is published at /sub-processors and material changes are communicated to active customers at least 30 days before they take effect.

5. Audit trail and records

Every customer-impacting action in the platform is captured in a tamper-evident hash chain and retained for the period required by FAR 4.805 and applicable state procurement-records statutes (typically seven years). On request, we will export a customer's audit trail for inclusion in a protest record or assessor file.

6. Termination

Either party may terminate an engagement on 30 days' written notice. Win-share obligations survive termination for any contract awarded as a result of work performed before the effective termination date.

7. Limitations

We make no guarantee of contract award. Our service is procurement-response support; the agency's award decision and any post-award performance obligations remain entirely with the prime.

8. Contact

Questions about these terms or your engagement: [email protected].